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The Bookkeeping Approach Refined

From the Banking menu, choose “Reconcile.” Notice that withdrawals and deposits are displayed side-by-side for easy review during the reconciliation process. Another nice feature is the check box that allows users to view only transactions dated on or before the statement ending date. The “Reconcile Now” button finishes the reconciliation. When the reconciliation is complete, QuickBooks provides the option to create a reconciliation report or simply close the window.

A modifiable form includes a drop-down Template box in the Header Area and a “Customize” button. For 2012, it has been improved and includes separate Vendor (or Customer) and Transaction tabs. The history pane can be hidden by clicking on the right-arrowhead that appears in its upper left corner. Using the “Create New Design” option, users can select a background, add a logo, etc. and apply these changes to multiple forms. Once again, Intuit has done a very good job of making a lot of features available from one place. Basic Customization and Additional Customization provide a broad range of ways to customize QuickBooks forms to meet company needs. Click the “OK” button in the Basic Customization window to display the Additional Customization window. Also notice that titles displayed for data fields can be changed; in some cases, so can the order of field display. Certain tabs include “Other” fields. User-defined fields can be used for employees, customers, vendors, and items (the button used for items may read “Custom Fields” rather than “Define Fields”). This allows the user to assign a different class to each item of a multiple-distribution transaction rather than simply to assign one class to the transaction as a whole.

If users set the transaction for automatic entry, Accounting Advice will prompt them to confirm before execution. Look for the word "Memorize" followed by the type of transaction you have selected; you may also use the CTRL-M hotkey sequence. Second, the QuickBooks window that prompts users to approve or delay automatic entry of memorized transactions now gives users the ability to approve or delay such entries on an individual basis. This box is checked by default when a new transaction is created on a form. Rather, it provides a means to batch print forms – the second method. If for any reason, a form requires a reprint later, simply locate the individual transaction and print it while the form is open or recheck the box on a group of transactions and repeat the batch print process.

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